EDCTP relies on experts to ensure that only proposals of the highest quality are selected for funding.
Experts are external and independent to EDCTP and, in performing their evaluation(s), are working in a personal capacity rather than as a representative of any organisation or scientific community. Experts are selected from the EDCTP database of experts to which potential experts may apply on EDCTP’s website. Experts may be selected from any country in the world.
In assembling pools of experts, EDCTP seeks to ensure the highest level of scientific and technical expertise in areas appropriate to the call, taking into consideration other criteria such as:
- Gender balance
- Geographical diversity across Europe and sub-Saharan Africa, and reasonable inclusion of nationals of other countries
- Regular rotation of experts, consistent with the appropriate balance between continuity and renewal.
The identity of the experts assigned to individual proposals is not disclosed; however, the list of all experts used by EDCTP is compiled and published annually on the EDCTP website (View list of experts 2014-2015, 2016, 2017, 2018).
Apply to be an expert
EDCTP invites individuals to join its database of independent experts to assist with the evaluation of proposals and monitoring of projects carried out under EDCTP.
Independent experts will be selected on the basis of skills, experience and knowledge appropriate to carry out the tasks assigned to them. Prospective independent experts are expected to have a high level of professional experience in one or more of the following areas:
- Clinical trials of interventions (drugs, vaccines, diagnostics and microbicides) for poverty-related infectious diseases within the scope of EDCTP2
- Ethical issues related to clinical trials in developing countries
- Clinical trials regulatory affairs
- Pharmaceutical product development
- Post registration safety and effectiveness programmes
- Implementation research including health services optimisation
- Social and behavioural sciences within the disease scope of EDCTP2
- Clinical research capacity strengthening and networking
- Training of clinical researchers.
What assignments will be given to experts?
Experts may be contracted to advise on or to assist with the:
- Evaluation of proposals submitted to EDCTP calls for proposals
- Monitoring of the implementation of actions (projects) carried out under the EDCTP programme.
Three distinct types of actions are supported under the EDCTP programme: Research & Innovation Actions (RIA), Coordination & Support Actions (CSA), and Training & Mobility Actions (TMA). The grants are implemented according to the rules of participation of the European Framework Programme for Research and Innovation, Horizon 2020.
Application procedure for experts
EDCTP welcomes applications from potential experts at any time.
Potential experts are invited to complete the application form and submit it electronically (via email) to: proposals[at]edctp.org.
Organisations may recommend experts from their own organisation or from other bodies. Recommendations should include the names and professional affiliations of the recommended experts, and should be sent by email to proposals[at]edctp.org as an attachment in PDF format.
EDCTP will acknowledge receipt of the application by email, and may request experts to register in EDCTPgrants, if they are not already registered. Subsequently, experts will be contacted if and when they are invited to participate in an assignment. Experts will be asked to sign the EDCTP contract for experts prior to their participation in an assignment.
Experts must complete a Declaration of Interests and confirm that they will abide by the EDCTP Code of Conduct and Declaration of Interests Policy as part of the contract signature.
Personal data protection
EDCTP complies with the provisions of the “Wet bescherming persoonsgegevens (Dutch Data Protection Act)”, dated 6 July 2000, which Act is based on Directive nr. 95/46/EG (PbEG L 281) and adapted to the General Data Protection Regulation dated 25 January 2012 (Com 2012 11 final; 2012/0011 COD). Registration with EDCTPgrants and grant proposal submission will involve the recording and processing of personal data. These data will be held securely, processed lawfully and retained for no longer than necessary by EDCTP. The identity of the experts assigned to individual proposals is not disclosed, however the list of all experts used by EDCTP is published annually on the EDCTP website when the evaluation procedure has been completed. By submitting the application, the expert gives EDCTP his/her consent to do so.
Independent observers are experts, fully independent of EDCTP, who are requested to examine the peer review evaluation process from the point of view of its working and execution. They do not perform assessments of the proposals under evaluation. They may attend any meeting within the peer review evaluation process.
Observers check compliance with the procedures stipulated in the EDCTP2 work plan and with Horizon 2020. Observers provide EDCTP with independent advice on the conduct and fairness of all phases of EDCTP evaluation procedures, on how the experts (expert reviewers and review committee members) apply evaluation criteria, and on how to improve the evaluation procedures. The observer’s findings and recommendations are summarised in a report prepared by the observer. The Observer’s report (June 2017) can be found below.