Rules for participation and funding
Q: What are the minimum eligibility requirements for participation in an EDCTP2 action
A: This depends on the type of funding:
- Calls for Proposals based on a Research and Innovation Action (RIA) require the consortium to comprise at least three different legal entities. Two of the legal entities shall be established in two different European Participating States (see EDCTP website) and at least one of the legal entities must be established in a sub-Saharan African country. All three legal entities shall be independent of each other.
- For Calls for Proposals based on a Coordination & Support Action (CSA) or a Training & Mobility Action (TMA), the requirement is at least one legal entity established in a European Participating State or a sub-Saharan African country, unless otherwise specified in the call text.
Q: Which countries in Europe are EDCTP Participating States?
A: The following European countries are EDCTP Participating States: Austria, Denmark, Finland, France, Germany, Ireland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden and United Kingdom (UK).
Q: How does Brexit affect UK applicants to Horizon 2020 and EDCTP?
A: Until the United Kingdom leaves the EU, EU law continues to apply to and within the UK, when it comes to rights and obligations; this includes the eligibility of UK legal entities to participate fully and to receive funding in Horizon 2020 actions including EDCTP2. Eligibility criteria must be complied with for the entire duration of the grant. If the UK withdraws from the EU during the grant period without concluding an agreement with the EU whereby UK applicants continue to be eligible, UK applicants and beneficiaries will cease to be eligible to receive EU funding (while continuing, where possible, to participate) or required to leave the project on the basis of Article 50 of the grant agreement.
Q: Which sub-Saharan African countries are eligible to receive EDCTP funding?**
A: The following countries are eligible: Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Congo (Democratic People’s Republic), Congo (Republic), Côte d’Ivoire, Djibouti, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mozambique, Namibia, Niger, Nigeria, Rwanda, São Tomé and Príncipe, Senegal, Seychelles, Sierra Leone, Somalia, South Africa, South Sudan, Sudan, Swaziland, Tanzania, Togo, Uganda, Zambia, Zimbabwe.
Q: Can Swiss legal entities (public or private) participate in EDCTP-funded projects and receive funding?
A: As from 1 January 2017 Switzerland is associated to the entire Horizon 2020 programme. This means that for all EDCTP projects for which the grant agreement is signed as from 1 January 2017 the Swiss participants are automatically eligible for funding. The status of Swiss legal entities in all ongoing EDCTP projects for which the grant agreements have already been signed before 1 January 2017 remains unchanged.
The status of Switzerland as an Associated Country means that Swiss entities are eligible for participation and funding in EDCTP2. Please note that Switzerland (and other Associated Countries) do not count towards the eligibility criteria of EDCTP calls which require a minimum of two European Participating States.
Q: Can participants that are located in the European Union or one of the Countries Associated to Horizon 2020, but not in a EDCTP Participating State (for example, Belgium) receive EDCTP funds? How do these legal entities contribute to the eligibility requirement?
A: For a complete listing of the EDCTP European Participating States, please refer to the EDCTP website. Legal entities that are located within the European Union or one of the Countries Associated to Horizon 2020, but are not in an EDCTP European Participating State, can receive EDCTP funds, but these legal entities do not contribute to the EDCTP eligibility requirement for two European Participating States in case of RIA-based calls. Two independent legal entities located in two European EDCTP Participating States are required for eligibility for the RIAs.
Q: Can legal entities established outside a sub-Saharan African country, a European Union Member State or one of the Countries Associated to Horizon 2020 participate in EDCTP projects and receive funding?
A: Researchers from anywhere in the world can participate in EDCTP proposals, working with European and sub-Saharan African partners to jointly develop knowledge, research data and leading scientific teams and networks. However, participants from outside sub-Saharan Africa, the European Union or one of the Countries Associated to Horizon 2020 are not automatically eligible for funding and should fund their own participation in the project. This funding can be from any source. Potential participants from these countries are therefore encouraged to contact research and innovation funding organisations in their own country to seek support for their participation in EDCTP Calls for Proposals.
Q: Can legal entities established outside a sub-Saharan African country, a European Union Member State or one of the Countries Associated to Horizon 2020 coordinate an EDCTP-funded project?
A: Yes, in principle, such legal entities can be the coordinator. However, given that such legal entities do not normally receive EDCTP funding, it may be impractical for them to bear the costs of coordinating the project. Legal entities established outside a sub-Saharan African country, a European Union Member State or one of the Countries Associated to Horizon 2020 can more easily be involved as a participant, rather than as the coordinator.
Q: Can an EDCTP-funded consortium subcontract and, in such a way, fund legal entities established outside a sub-Saharan African country, a European Union Member State or one of the Countries Associated to Horizon 2020?
A: Yes, a project can, in principle, sub-contract legal entities established outside a sub-Saharan African country, a European Union Member State or one of the Countries Associated to Horizon 2020 to carry out a specific task or service defined in the proposal. Subcontracting of tasks is allowed if it is necessary for the project, justified and described in the proposal, quantified in the budget and represents best value for money. Subcontracting may only cover part of the project activities; it is not possible to subcontract essential tasks of the project.
Q: Can international organisations, for example the World Health Organization (WHO) participate in EDCTP-funded projects and receive funding?
A: International organisations, including WHO, can participate in all consortia that apply for funding through Calls for Proposals launched by EDCTP. However, international organisations are not normally eligible for EDCTP funding, unless this is identified in advance in the EDCTP work plans and specified in the Call for Proposals, and/or where their input is deemed essential to the implementation of the project.
Q: Can a private company, including small and medium-sized enterprises (SMEs), participate in EDCTP-funded projects and receive funding?
A: Yes, any private company can be a participant in an application for EDCTP funding through a Call for Proposals. It is eligible for funding provided that it is a legal entity established in either a sub-Saharan African country, a European Union Member State or in one of the Countries Associated to Horizon 2020. Companies based elsewhere can also participate but would not be eligible to receive funds.
Q: Are US legal entities eligible to receive funding from EDCTP on the basis of the bilateral agreement for scientific and technological cooperation between the European Commission (EC) and the National Institutes of Health (NIH)?
A: Although EDCTP is co-funded under the Horizon 2020 framework, EDCTP operates as an independent legal entity and is therefore not part of the bilateral agreement between NIH and EC. This means that US legal entities can participate in all EDCTP-funded projects, but they are not eligible to receive funding from EDCTP.
Q: My organisation does not have a PIC number. Can I still submit an application?
A: Yes, Organisations without a validated Participant Identification Code (PIC) for Horizon 2020 can submit applications and receive funding. During the grant preparation stage, organisations without a PIC will be required to provide EDCTP with official documents to verify their legal and financial status.