Project Officer (Cape Town Office)

This vacancy is closed.

Duties and responsibilities

The main duties and responsibilities are:

  1. Managing EDCTP calls for proposals via EDCTP’s online grants management system. This will include:
  • Managing the peer review process through liaison with applicants, external experts and committee members
  • Preparing and providing feedback to applicants
  • Providing all necessary technical and administrative support to the Calls and Grants department to ensure timely delivery of operational activities
  • Working in collaboration with EDCTP’s Finance department and Legal Officer to ensure efficient contract negotiation and timely signature of grant contracts.


  1. Monitoring project progress and outcomes. This will include:
  • Maintaining oversight of EDCTP projects in a given scientific or thematic area within EDCTP scope
  • Review of annual and final reports from grant holders to ensure timely delivery of contractual milestones and deliverables, in collaboration with EDCTP’s finance department
  • Collection and analysis of outputs and outcomes from EDCTP projects
  • Producing summaries of EDCTP projects to support the EDCTP Communications department to promote EDCTP achievements.


  1. Contribution to EDCTP funding strategy and policy. This will include:
  • Keeping abreast of key scientific advances and policy development in the EDCTP remit
  • Drafting papers, briefings, reports and other documents, as required
  • Developing and maintaining relationships with EDCTP grant holders and other stakeholders, in order to encourage and promote partnership with EDCTP
  • Working with colleagues in other EDCTP departments/teams to achieve EDCTP objectives and deliverables
  • Undertaking any other duties that may be required from time to time.

Minimum requirements

  • A PhD or Master’s degree in a biomedical discipline related to the EDCTP
  • Demonstrated knowledge of the scientific advances and developments in the EDCTP remit
  • Project management skills and/or experience in research management
  • Excellent verbal and written communication skills in English
  • Experience in writing scientific and/or policy documents and reports
  • Competent in the use of Microsoft Office and databases
  • Able to work in a matrix structure, managing a range of tasks and projects
  • Strong planning and organisational skills
  • Highly adaptive team player.


EDCTP offers a competitive salary package commensurate with experience and qualifications.

The Project Officer will primarily work with the Calls and Grants team in close collaboration with the Finance team and other EDCTP teams, and report to the Director South-South Cooperation and Head of Africa Office.

The employee will be based at the EDCTP Secretariat in Cape Town, South Africa. Applicants must have a valid working permit in South Africa. This is a 1-year contract post and renewal of contract will be subject to business requirements.

The EDCTP Secretariat is characterised by a multicultural work environment and English is the official language.

In terms of a hosting agreement between EDCTP and SAMRC, the SAMRC is facilitating the process to recruit a candidate for this position. Applications, including a letter of motivation and CV, should be forwarded to Mrs Janet Ndimande, Medical Research Council, Human Resources Division, PO Box 19070, Tygerberg 7505 or e-mail: recruitment[at]

Closing date: 12 June 2015

Please quote the reference number (R840) in all communications.

Copies of your ID and highest formal qualifications must be submitted with this application. Should your application not contain the required information and documents, it will unfortunately not be considered.

If you do not hear from us within 30 days of the closing date, kindly consider your application unsuccessful.